The Pride Chamber (“the Chamber”) is seeking proposals from qualified bookkeeping

professionals or firms to provide part-time bookkeeping services. The anticipated commitment is

approximately 2–3 hours per week, with occasional fluctuations based on business needs.

The Chamber is a nonprofit membership organization focused on supporting local businesses and

fostering economic development. Accurate, reliable financial management is essential to our

mission, and we seek a partner who can support our ongoing financial operations in a professional

and timely manner.

Scope of Work

The selected contractor will provide ongoing bookkeeping services, which may include but are not

limited to:

Ongoing Monthly Tasks

 Maintain accurate financial records in QuickBooks Online

 Record and categorize revenues, expenses, invoices, and payments

 Reconcile all bank, credit card, and merchant accounts

 Manage accounts payable and accounts receivable

 Monitor and track membership payments

 Process reimbursements and routine operating transactions

 Coordinate with Chamber staƯ regarding outstanding items

Quarterly or As-Needed Tasks

 Prepare financial reports for board meetings

 Assist with budget updates and monitoring

 Support annual financial review, audit, or tax preparation

 Maintain appropriate documentation for compliance and record-keeping

 Provide recommendations to improve financial processes and controls

The selected provider must maintain confidentiality and adhere to nonprofit financial best

practices.

Qualifications

Respondents should demonstrate:

 Proven experience providing bookkeeping services (preferably for chambers, associations,

or small nonprofits)

 Proficiency with QuickBooks Online. Experience with Growthzone Chamber

membership software a plus.

 Understanding of nonprofit/501(c)(6) accounting principles (preferred)

 Strong communication skills and responsiveness

 Ability to work independently and meet deadlines

Professional certifications (e.g., CPA, CB, or QB ProAdvisor) are desirable but not required.

Proposal Requirements

Proposals should include the following:

1. Cover Letter

o Introduction to the individual or firm

o Summary of relevant experience

2. Description of Services

o Outline of your approach to managing bookkeeping for the Chamber

o Confirmation of ability to meet the weekly 2–3 hour commitment

3. Experience & Qualifications

o Description of similar organizations served

o Résumé(s) of key personnel

4. Technology & Systems

o Software proficiency

o Any recommended improvements or efficiencies

Contract Term

The Chamber intends to enter into a 12-month contract, with the possibility of renewal based on

performance and organizational needs. Services are expected to begin on or around [Start Date].

Proposals must be submitted electronically in PDF format to:

Contact: David Mink

Email: davidbmink@thepridechamber.org

Deadline extended: 1/15/2026

Proposals received after this time may not be considered.